vbaexcelemailoutlookgal

Copying Global Address List contacts including "External Contacts"


I have a VBA code to get whole Global Address List from Outlook 2013 and place the values Name and E-mail Address in an Excel sheet.

The problem is it's only returning e-mails/users from my SMTP (I guess).

https://i.sstatic.net/YtPOm.jpg

In this image, we can see the users from the SMTP as mine covered in black and an external user covered in red. My code:

Sub tgr()

    Dim appOL As Object
    Dim oGAL As Object
    Dim oContact As Object
    Dim oUser As Object
    Dim arrUsers(1 To 75000, 1 To 2) As String
    Dim UserIndex As Long
    Dim i As Long

    Set appOL = CreateObject("Outlook.Application")

    Set oGAL = appOL.GetNameSpace("MAPI").AddressLists("Global Address List").AddressEntries

    For i = 1 To oGAL.Count
        Set oContact = oGAL.Item(i)
        If oContact.AddressEntryUserType = 0 Then
            Set oUser = oContact.GetExchangeUser
            If Len(oUser.lastname) > 0 Then
                UserIndex = UserIndex + 1
                arrUsers(UserIndex, 1) = oUser.Name
                arrUsers(UserIndex, 2) = oUser.PrimarySMTPAddress
            End If
        End If
    Next i

    appOL.Quit

    If UserIndex > 0 Then
        Range("A2").Resize(UserIndex, UBound(arrUsers, 2)).Value = arrUsers
    End If

    Set appOL = Nothing
    Set oGAL = Nothing
    Set oContact = Nothing
    Set oUser = Nothing
    Erase arrUsers

End Sub

So, am I doing something wrong?


Solution

  • According to this documentation, the oContact.AddressEntryUserType value should include olExchangeRemoteUserAddressEntry (5) for External Users.

    What's in your code is just to list Exchange Users, so it also skips mail-enabled PublicFolders, Distribution Lists, etc.


    EDIT
    Found a better way to extract name and email address (if any):
    Reference: Obtain the E-mail Address of a Recipient

    Option Explicit
    
    Sub tgr()
        Const PR_SMTP_ADDRESS = "http://schemas.microsoft.com/mapi/proptag/0x39FE001E"
        Dim appOL As Object
        Dim oGAL As Object
        Dim arrUsers() As String
        Dim UserIndex As Long
        Dim i As Long
        Dim sEmail As String
    
        Set appOL = GetObject(, "Outlook.Application")
        If appOL Is Nothing Then Set appOL = CreateObject("Outlook.Application")
    
        Set oGAL = appOL.GetNameSpace("MAPI").AddressLists("Global Address List").AddressEntries
        Debug.Print oGAL.Parent.Name & " has " & oGAL.Count & " entries"
        ReDim arrUsers(1 To oGAL.Count, 1 To 2)
        On Error Resume Next
        For i = 1 To oGAL.Count
            With oGAL.Item(i)
                Application.StatusBar = "Processing GAL entry #" & i & " (" & .Name & ")"
                sEmail = "" ' Not all entries has email address
                sEmail = .PropertyAccessor.GetProperty(PR_SMTP_ADDRESS)
                If Len(sEmail) = 0 Then Debug.Print "No Email address configured for " & .Name & " (#" & i & ")"
                UserIndex = UserIndex + 1
                arrUsers(UserIndex, 1) = .Name
                arrUsers(UserIndex, 2) = sEmail
            End With
        Next
        On Error GoTo 0
        Application.StatusBar = False
        appOL.Quit
    
        If UserIndex > 0 Then
            Range("A2").Resize(UserIndex, UBound(arrUsers, 2)).Value = arrUsers
        End If
    
        Set appOL = Nothing
        Set oGAL = Nothing
        Erase arrUsers
    
    End Sub