I am running a WordPress 5.2.3 site and having trouble with something in the admin panel.

I have a custom role, let's call it librarian, and a custom post type, let's call it book.

I want to make it so that a librarian can edit a book but not create a new one.

Following the advice in another question (WordPress: Disable “Add New” on Custom Post Type) and WordPress documentation, I have ended up with this code:

// Custom post type.
register_post_type('book',
    array(
        'labels'                => array(
            'name' => __( 'book' ),
            'singular_name' => __( 'Book' )
        ),
        'capability_type'       => array('book', 'books'),
        'capabilities'          => array(
            'create_posts' => 'do_not_allow' // <-- The important bit.
        ),
        'map_meta_cap'          => true,
        'description'           => 'Book full of pages',
        'exclude_from_search'   => true,
        'publicly_queryable'    => false,
        'show_in_nav_menus'     => false,
        'show_ui'               => true,
        'show_in_menu'          => true,
        'show_in_rest'          => true,
        'menu_icon'             => 'dashicons-location',
        'menu_position'         => 5,
        'supports'              => array('title', 'revisions')
    ));

// Custom role.
add_role('librarian', 'Librarian', array(
    'read'                  => true,
    'edit_books'            => true,
    'edit_published_books'  => true
));

I was expecting that when I visited edit.php?post_type=book as a librariranthen I would see the list of books for editing, but I would not see the Add New button. However, what I actually get is a 403 response:

Sorry, you are not allowed to access this page.

I think this may be a bug in WordPress, because of the following cases:

• If I visit edit.php?post_type=book as an administrator, then I see the list page without the Add New button, as desired.
• If I give the librarian role the edit_posts capability, then I see the list page without the Add New button, as desired (but I don't want to give them the edit_posts capability!).

These make me think that it isn't a problem with the custom post type set up in general.

• If I remove the 'create_posts' => 'do_not_allow' from the book type registration, the librarian can see the list page, but it includes the Add New button.

This makes me think that it isn't a problem with the custom role set up in general.

Has anyone encountered this issue before? Have I missed anything from my configuration? Or is there an easy patch or workaround?

Any help would be appreciated! Thanks.

It appears that this is a bug in WordPress. I have found the source of the problem and a workaround.

Workaround

If you're not interested in the cause, the workaround is to comment out this bit of cosmetic code in wp-admin/includes/menu.php:

https://github.com/WordPress/WordPress/blob/master/wp-admin/includes/menu.php#L168

/*
 * If there is only one submenu and it is has same destination as the parent,
 * remove the submenu.
 */
if ( ! empty( $submenu[ $data[2] ] ) && 1 == count( $submenu[ $data[2] ] ) ) {
    $subs      = $submenu[ $data[2] ];
    $first_sub = reset( $subs );
    if ( $data[2] == $first_sub[2] ) {
        unset( $submenu[ $data[2] ] );
    }
}

This will mean that some menu items that previously didn't show a submenu now will (with a single item the same as the main menu item), but that is only a cosmetic UI change.

Cause

For those of you that want to know the detail…

Accessing edit.php?post_type=book was failing this check in wp-admin/includes/menu.php:

https://github.com/WordPress/WordPress/blob/master/wp-admin/includes/menu.php#L341

if ( ! user_can_access_admin_page() ) {

    /**
     * Fires when access to an admin page is denied.
     *
     * @since 2.5.0
     */
    do_action( 'admin_page_access_denied' );

    wp_die( __( 'Sorry, you are not allowed to access this page.' ), 403 );
}

The call to user_can_access_admin_page() calls through to get_admin_page_parent().

If the submenu has been removed, get_admin_page_parent() returns an empty parent which ultimately causes user_can_access_admin_page() to erroneously return false in the case of the librarian role (the administrator role passes for a different reason).

If the submenu is left in place, get_admin_page_parent() returns a non-empty parent and the access check proceeds correctly from there.

So the root issue is that the global $submenu is being used to both determine the UI and also to make decisions on the permissions hierarchy. I don't see an immediate quick fix for this problem that wouldn't have side effects elsewhere throughout the WordPress code, other than the workaround above.