excelvbams-accessinsert-update

Update Access Database Table using Excel VBA


I have a Time In and Time Out buttons in a form.

And I have a VBA Module code that saves the last entered data/last row of an entry from an Excel Table to Access Table and it works perfectly fine. This is called in a Time In command button of an Excel form. Here is a code snippet below.

 i = sht.Range("A" & Application.Rows.Count).End(xlUp).Row
    'x = 0
    Do While Len(Range("A" & i).Formula) > 0
' repeat until first empty cell in column A
        With rs
            .AddNew ' create a new record
            .Fields("cYear") = Range("A" & i).Value
            .Fields("MSID") = Range("B" & i).Value
            .Fields("cDate") = Range("C" & i).Value
            .Fields("Time In") = Range("D" & i).value
            .Fields("Time Out") = Range("E" & i).value

            .Range("E" & i) = .Fields("Time Out") 'added column F for ID as per comment below
            .Update
          'stores the new record
    End With
    i = i + 1
    Loop

Access Table has an ID which has an AutoNumber DataType and the rest of the fields have Text datatypes. Everytime a user clicks Time In button, current timestamp is automatically saved to Excel Table as well as to Access Table which is good. Now, during this click, I coded Column E value as blank in Excel as well as Access.

I already have a code for Updating the Time Out timestamp in Excel table.

Excel

excel

I don't have a code for saving the Time Out timestamp in Access table. I am planning to make a new module for saving the Time Out timestamp to Access table. My problem is, how to code an update of Time Out timestamp for column E.

Access

excel time out

I tried this in a new module for Time Out button below:

i = sht.Range("A" & Application.Rows.Count).End(xlUp).Row
        'x = 0
        Do While Len(Range("A" & i).Formula) > 0
    ' repeat until first empty cell in column A
            With rs
                .AddNew ' create a new record
                .Fields("Time Out") = Range("E" & i).value
                .Update
              'stores the new record
    End With
   i = i + 1
  Loop

But what it does is create a new row in Access Table.

tried updating through this snippet code:

i = sht.Range("A" & Application.Rows.count).End(xlUp).Row
'Create the SQL statement to retrieve the table data (the entire table)
    
 SQL = "SELECT * FROM " & accessTable & " WHERE ID = " & Range("F" & i) & _
    Range("B" & i).value = Environ$ & Range("E" & i).value = ""

'Create the ADODB recordset object.
Set rs = CreateObject("ADODB.Recordset")


    Do While Len(Range("A" & i).Formula) > 0
        With rs
            .Fields("Time Out") = Range("E" & i).value:
            .Update
    End With
    i = i + 1
    Loop

It does not update still.

Please advise. Thank you.


Solution

  • Run a select query first to retrieve the record to be updated.

    Sub update()
    
        Const accessTable = "Table1"
    
        Dim sht As Worksheet, cn As Object, rs As Object
        Dim ID As Long, i  As Long, SQL As String
        
        Set cn = CreateObject("ADODB.Connection")
        With cn
            .Provider = "Microsoft.ace.OLEDB.12.0"
            .ConnectionString = "Data Source=" & ThisWorkbook.Path & "\Database1.accdb"
            .Open
        End With
        
        Set sht = ThisWorkbook.Sheets("Sheet1")
        With sht
            i = .Cells(.Rows.Count, "A").End(xlUp).Row
            ID = .Cells(i, "F")
        End With
        SQL = " SELECT * FROM " & accessTable & _
              " WHERE ID = " & ID
        
        Set rs = CreateObject("ADODB.Recordset")
        rs.Open SQL, cn, adOpenDynamic, adLockOptimistic
        
        With rs
            .Fields("Time Out") = sht.Range("E" & i).Value
            .update
            .Close
        End With
    
        cn.Close
        MsgBox "Record ID=" & ID & " updated", vbInformation
        
    End Sub