[SOLVED] In Azure OpenAI Assistants when I upload a file and save it where is that file stored?

In Azure OpenAI Assistants when I upload a file and save it where is that file stored?

In Azure OpenAI Studio I am hoping to use Assistants to do data analysis, however, I need to know where those files are stored and how to delete them. When I click on add files I am offered the chance to use an already uploaded file. If I delete previously made assistants then the file remains.

Where are these files being uploaded to and how can I:

Delete them
Manage access to them so that only a subset of all employees can see the files.

I've tried searching the documentation on assistants but it only references files used in threads, not where they are stored. I also tried deleting assistants to see if files uploaded to them get deleted too but they don't.

Edit:

@Sampath I uploaded files from the playground under Assistants. When I click on Add Files I see previously uploaded files. I didn't follow a reference I just used the tool as I would the chatGPT interface from openAI.

image_of_file_upload_tool_used

Solution

Usually, files appear in the Data files tab. Sometimes, due to region restrictions, they don't appear.

enter image description here

So, there is no direct way to delete those files in the portal, but you can use the Python SDK or REST to delete them.

Below are the files I have in the existing files.

enter image description here

The same files are listed when using the Python SDK.

import os
import json
from openai import AzureOpenAI
    
client = AzureOpenAI(
    api_key="bb286...............",  
    api_version="2024-02-15-preview",
    azure_endpoint = "https://<openai_name>.openai.azure.com/"
    )
    
for i in client.files.list():
    print(i)

Output:

enter image description here

Whenever you create a file, a file_id is automatically generated, and you can use that ID for various operations.

To delete a file, use the code below.

client.files.delete('file_id')

enter image description here

Afterward, refresh the portal page to see the changes.

Next, to manage access, you need to restrict access to the Azure OpenAI resource itself, either by api key or in IAM. However, you cannot restrict access only to those files.