excelvbapdf

Exporting a single sheet and range as multiple pages of PDF


I have written a Macro script which takes a select group of sheets in an excel file and exports them all as a single PDF document. However, there are cases where the recipient of these documents needs multiple copies of certain pages within this combined pdf. I am wondering if I would be able to set it so that certain sheets have duplicate pages within the final exported PDF.

For example, suppose sheet1 is one of the sheets that goes into the final PDF. I would want to find a way to have it so that the page from sheet1 is duplicated multiple times.

Here is the raw code for the macro along w/ a helper function it uses:

Sub ExportToPDF()
Dim wb As Workbook
Set wb = ActiveWorkbook

    Dim mds As Worksheet
    Set mds = wb.Sheets("Master Data Sheet")
    
    Dim DefaultSheets, SelectedSheets As Variant
    DefaultSheets = Array("Proforma Invoice", "SLI", "VGM Form", "Commercial Invoice", "Cert of Origin", "Packing List")
    
    Dim Country, Company, CurrDate, OrderNo, FilePath As String
    Country = mds.Range("E49").Value
    Company = mds.Range("D36").Value
    CurrDate = mds.Range("E46").Value
    OrderNo = mds.Range("E39").Value
    
    For Each Sheet In Array("Master Data Sheet", "Multi Order Queries", "Packing List Query")
        wb.Worksheets(Sheet).Visible = xlSheetHidden
    Next
    
    FilePath = GetFolder()
    
    wb.ExportAsFixedFormat _
        Type:=xlTypePDF, _
        IncludeDocProperties:=True, _
        Filename:=FilePath + "\" + Company + "_" + OrderNo + "_" + CurrDate + ".pdf", _
        OpenAfterPublish:=True
        
    For Each Sheet In Array("Master Data Sheet", "Multi Order Queries", "Packing List Query")
        wb.Worksheets(Sheet).Visible = xlSheetVisible
    Next
    
    mds.Activate

Helper:

Function GetFolder() As String
    Dim fldr As FileDialog
    Dim sItem As String
    Set fldr = Application.FileDialog(msoFileDialogFolderPicker)
    With fldr
        .Title = "Select a Folder"
        .AllowMultiSelect = False
        .InitialFileName = Application.DefaultFilePath
        If .Show <> -1 Then GoTo NextCode
        sItem = .SelectedItems(1)
    End With
NextCode:
    GetFolder = sItem
    Set fldr = Nothing
End Function

Solution

  • This works for me - create required number of copies of the sheet, export, then remove the copies.

    Note you don't need to hide the other sheets if you only export the selected worksheets.

    Sub ExportToPDF()
        
        Const WSTOCOPY As String = "SLI" 'for example: the sheet to be copied
        
        Dim wb As Workbook, mds As Worksheet, wsName, first As Boolean
        Dim DefaultSheets, SelectedSheets As Variant, NumCopies As Long, i As Long
        Dim Country As String, Company As String, CurrDate As String
        Dim OrderNo As String, FilePath As String, wsCopy As Worksheet
        
        Set wb = ActiveWorkbook
    
        Set mds = wb.Sheets("Master Data Sheet")
        
        DefaultSheets = Array("Proforma Invoice", "SLI", "VGM Form", _
                              "Commercial Invoice", "Cert of Origin", _
                              "Packing List")
        
        Country = mds.Range("E49").Value
        Company = mds.Range("D36").Value
        CurrDate = mds.Range("E46").Value
        OrderNo = mds.Range("E39").Value
        
        NumCopies = mds.Range("B5").Value 'for example
        
        Set wsCopy = wb.Worksheets(WSTOCOPY)
        CreateCopies wsCopy, NumCopies 'create any required copies
        
        first = True
        For Each wsName In DefaultSheets
            ThisWorkbook.Worksheets(wsName).Select first 'if true then replaces current selection
            first = False                                '   otherwise adds the sheet to the current selection
            If wsName = wsCopy.Name Then
                For i = 1 To NumCopies - 1 'select all the copies of the sheet
                    wb.Worksheets(wsCopy.Index + i).Select first
                Next i
            End If
        Next wsName
        
        FilePath = GetFolder()
        
        'export only selected sheets
        ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, IncludeDocProperties:=True, _
            Filename:=FilePath + "\" + Company + "_" + OrderNo + "_" + CurrDate + ".pdf", _
            OpenAfterPublish:=True
            
        RemoveCopies wb 'remove any copies
        
        mds.Select
        
    End Sub
    
    'Create copies of worksheet `wsRep`
    Sub CreateCopies(wsRep As Worksheet, totalCopies As Long)
        Dim i As Long, ws As Worksheet
        Set ws = wsRep
        For i = 1 To totalCopies - 1
            wsRep.Copy after:=ws
            Set ws = wsRep.Parent.ActiveSheet '#fixed for hidden sheets
            ws.Name = wsRep.Name & "_COPY" & (i + 1)
        Next i
    End Sub
    
    'remove all worksheets in `wb` where name contains "_COPY"
    Sub RemoveCopies(wb As Workbook)
        Dim i As Long
        Application.DisplayAlerts = False
        For i = wb.Worksheets.Count To 1 Step -1
            With wb.Worksheets(i)
                If UCase(.Name) Like "*_COPY*" Then .Delete
            End With
        Next i
        Application.DisplayAlerts = True
    End Sub