It is very easy to format the cells that have duplicated values (like setting specific background on them or something other style) using the "Conditional formatting", but how can I change their text?
For example:
A1 2332
A2 2333
A3 2334
A4 2334
to become:
A1 2332
A2 2333
A3 2334(1)
A4 2334(2)
One way to do this is to just add a second column next to your original data with the following formula filled down:
=IF(COUNTIF($A$1:$A$5000,A1)>1,A1& " (" & COUNTIF(A$1:A1,A1) & ")",A1)
where your original data is in A1:A5000. Beware that COUNTIF
is pretty inefficient, so if you have a lot of data, this could take a while to calculate and affect your workbook performance.
For a large workbook, I'd consider using a VBA Worksheet_Change event to edit the values in place. This code should be inserted in the appropriate Worksheet module. On 5000 test records it had a couple second lag.
Option Explicit
Private Sub Worksheet_Change(ByVal Target As Range)
Dim dataRng As Range
Dim dataArr() As Variant, output() As String
Dim y As Long, i As Long, j As Long, tmpcount As Long
'Change "A1" to address of start of column you want to index.
Set dataRng = Range("A1").Resize(Me.UsedRange.Rows.Count, 1)
If Not Intersect(Target, dataRng) Is Nothing Then
dataArr = dataRng.Value
ReDim output(1 To UBound(dataArr, 1), 1 To 1)
'Strip old counts from data once in array.
For y = 1 To UBound(dataArr, 1)
If Right(dataArr(y, 1), 1) = ")" Then
dataArr(y, 1) = Left(dataArr(y, 1), InStr(dataArr(y, 1), " (") - 1)
End If
Next y
For i = 1 To UBound(dataArr, 1)
tmpcount = 0
output(i, 1) = dataArr(i, 1)
For j = 1 To UBound(dataArr, 1)
If dataArr(i, 1) = dataArr(j, 1) Then
tmpcount = tmpcount + 1
If j = i And tmpcount > 1 Then
output(i, 1) = dataArr(i, 1) & " (" & tmpcount & ")"
Exit For
End If
If j > i And tmpcount > 1 Then
output(i, 1) = dataArr(i, 1) & " (" & tmpcount - 1 & ")"
Exit For
End If
End If
Next j
Next i
Call printoutput(output, dataRng)
End If
End Sub
Private Sub printoutput(what As Variant, where As Range)
Application.EnableEvents = False
where.Value = what
Application.EnableEvents = True
End Sub
Beware I've made a couple of big assumptions: